Event: a single time-related task

To do: a single task

Project: multiple tasks to a goal

Calendar: Date-specific (NOT time-related, meaning NOT events) tasks. Do NOT use the reminder/alert function in your calendar. Use Reminders for reminding you.

Reminders: Time-specific (and may be date-related) events and taks of which you are to be reminded.

Next Action is singular. It is the next thing to be done with the highest priority and/or interest across all individual tasks, calendars, and projects. DO NOT include reminders. You'll be reminded when you're supposed to do something by your reminders app–an interrupt. That's why you have one.

if you have nothing to do, do something fun, relax, do nothing, or::

A1 - determine each "next action" for each project

A2 - determine the "next action" in today's calendar (ignore your reminders app).

A3 - determine the "next action" in the task/to do list.

A4 - You'll have three (four at most) next actions. Sort the results of A1-A3 by priority and/or interest. This is the Next Action. Ignore/throw out the rest of the list. Your tasks and priorities will change.

A5 - execute the next action until completion.

A6 - go back to A1.

Interrupts are things that interrupt A1-A5. This could be your wife wanting you to take out the trash, or a reminder going off. When that happens:

B1 - suspend the step (A-A5) and make a note of where you left off.

B2 - execute the interrupt (not your wife), until completion or suspension.

B3 - update your todo, reminders, calendar with any new information that came out of step B2.

B4 - given the new information, reinsert into A1.

NOTE: Hobbies, personal projects, tasks, should be on your to do, reminder, calendar list and treated equally in the process. This guarantees “fun” comes up in the rotation.

#idea #productivity